2.4 Space overview

Space management refers to the process of identifying and managing specific office accommodation area requirements and functional needs over time.

For agencies as office accommodation users, the space-management process involves:

• refining and reviewing service-delivery business plans, establishing detailed office accommodation areas and identifying accommodation functional needs
• matching the quantity (area) and quality (functionality) of the workspace to the business (service-delivery) need
• identifying and managing the financial implications.

For the Department of Energy and Public Works as office-accommodation provider, the space-management process involves:

• consulting with agencies
• analysing the property market and status of the building construction industry
• identifying the actual and potential availability of office accommodation suitable for use by agencies
• developing asset and accommodation strategies for the Brisbane CBD and 18 strategically significant regional centres in consultation with agencies
• submissions to the Executive Government and DG's as required
• developing accommodation guidelines, practice notes, standards, benchmarks, occupancy agreements and standard lease documentation
• developing and reviewing internal procedures for the department's office accommodation management systems.