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BCM contract selection, management and advice

Government building construction and maintenance standard contracts

Access the standard contracts, conditions of offer and associated guidance material for all government building construction and maintenance (BCM) work on this page.

The material is produced by Contract Services, according to policy requirements 3 and 13 of the Building Policy Framework (BPF). It aims to ensure consistency, fairness and efficiency in government’s dealings with industry, as well as effective implementation of government’s building related policies.

Departments must follow the published guidance on procurement strategies and contract selection and use standard contracts (including conditions of offer) in accordance with the BPF, policy requirements 3 and 13. You cannot amend the BCM templates without consulting with Contract Services.

Project information and details must be completed within the editable sections in the BCM templates prior to going to the market.

For more information and procurement guidance on BCM templates, email Contract.Services@epw.qld.gov.au

Procurement templates

The standard conditions of offer and tender are provided with each building construction or maintenance contract found below. In project or program specific circumstances, using one of the below procurement templates may be appropriate as part of the procurement strategy. If you’re unsure, please contact Contract Services.

For use when approaching the open market to determine the availability and interest of suitable contractors or consultants to tender for a project and where, in accordance with the BPF, the incorporation of a Register of interest into the procurement process supports achieving policy outcomes for the project.

  • Suitable for use for consultant or contractor procurement processes.
  • Requires the respondents to self-assess against stipulated requirements and evaluation of responses is not required.
  • Non-binding early engagement process undertaken before calling for tenders.

For use when approaching the market to determine a shortlist of suitable, available, and interested contractors or consultants to tender for a project and where, in accordance with the BPF, the incorporation of an Expression of interest (EOI) into the procurement process supports achieving policy outcomes for the project.

  • Suitable for use for consultant or contractor procurement processes.
  • Requires respondents to respond to shortlisting criteria against which they will be evaluated.
  • Non-binding process prior to calling for tenders and any commitments made in a respondent’s EOI submission will not form part of any future tender process.

For use where there is a high volume of repetitive purchases of works or services that can be scoped and priced with sufficient certainty for the duration of the Standing Offer Arrangement (SOA) term.

Contract templates

To identify the most suitable standard contract for your project, take into consideration any project specific requirements or objectives, including the following:

  • procurement strategy and methodology;
  • type of works or services, e.g. construction, maintenance, consultancy, building materials procurement;
  • value of the works or services; and
  • project or program specific risks and constraints and their impacts, e.g. delivery timeframes, quality, innovation and cost.

Please refer to the guidance material below to help you find the right standard contract for your specific government BCM project. The BCM contract finder is currently offline. For further assistance, please refer to the BPF and the BPG.

The Conditions of tender or offer and the Notices to tenderers or offerors are published in the documents entitled “Offer Requirements” or “Tender Requirements”. Further, where the standard contract incorporates Special Conditions of Contract, they are to be read in conjunction with the respective Australian Standard General Conditions of Contract. If your agency does not have a copy of the Australian Standard general conditions of contract, they can be purchased from Standards Australia (Opens in new window) .

Building construction templates

For use on government building construction projects (as defined by the BPF).

Single stage building construction templates

To find the most appropriate contract for your project, key factors should be considered, such as:

  • the value of project; and
  • whether a building consultant is required to manage the preparation of designs and contract documentation.

For use on building construction or maintenance projects up to the value of $250,000 (including GST). A lump sum contract that provides flexibility with regard to design provisions allowing it to be used either as a fully documented contract where design and construction documentation have been completed by the principal, or as a design and construct where the contractor is required to carry out design and/or documentation work in addition to construction work.

*As nominated in the Annexure.

For use on building construction projects with a value less than $1 million (including GST). A lump sum contract that provides flexibility with regard to design provisions allowing it to be used either as a fully documented contract where design and construction documentation have been completed by the principal, or as a design and construct where the contractor is required to carry out design and/or documentation work in addition to construction work.

  • Not suitable where an accepted contract sum will be less than $1 million (excluding GST) but could require variations to the contract value that equals 30% or more and increases the contract value to $1 million (excluding GST) or more, as this may enliven project trust account requirements under the Building Industry Fairness (Security of Payment) Act 2017 (Qld).

*As nominated in the Annexure.

For use on building construction projects where the value is $1 million (including GST) or more. A fully documented lump sum contract suitable for projects where the design and construction documentation have been completed by the principal.

For use on building construction projects where the value is $1 million (including GST) or more. A design and construct lump sum contract suitable for projects where the contractor is required to carry out design and/or documentation work in addition to construction work.

Two stage building construction templates

Major or complex projects, including high risk / significant projects (as defined by the BPF), where design and/or documentation is required to be carried out by the contractor, where early contractor involvement may be required and/or where Best Practice Principles apply.

For use on building construction projects where early contractor involvement is required, using a two-stage design management and construction process. A two-stage contract facilitating contractor led design progressing as early as possible while allowing sufficient time to develop the final project brief and prepare a lump sum offer to proceed to the second stage and undertake construction.

For use on building construction projects where early contractor involvement is required, using a two-stage design and construction management process. A two-stage contract facilitating contractor led design progressing as early as possible while allowing sufficient time to develop the final project brief and negotiate a guaranteed construction sum offer to proceed to the second stage and undertake construction.

Sector specific building construction templates

For use on building construction projects that require procuring from specialised industry suppliers.

For use on building construction projects with the need to procure purpose-made modular buildings that will predominantly be fabricated off-site, with capacity to allow for site installation and/or storage of the modular building as part of the scope of work, if required. A lump sum contract suitable for projects where the contractor is required to carry out design and/or documentation work in addition to construction work.

For use on small to medium scale housing building construction projects where the value is less than $1 million (including GST). A lump sum contract that provides flexibility with regard to design provisions allowing it to be used either as a fully documented contract where design and construction documentation have been completed by the principal, or as a design and construct where the contractor is required to carry out design and/or documentation work in addition to construction work. Includes provision for stage payments and the purchase of land by a separate contract.

Building maintenance templates

For use on government building maintenance programs (as defined by the BPF).

Proactive maintenance

For use on planned and routine government building maintenance programs, in accordance with the BPF.

The standard BCM Minor works contract with option for design (above) is suitable for use on low risk planned maintenance up to the value of $250,000 (including GST). Also suitable where the scope of the work requires the contractor to engage subcontractors to carry out the maintenance work.

For use where ongoing maintenance work is required for a specified term. The contract is flexible to suit both complex maintenance projects requiring contractors to undertake strategic asset management planning, as well as less complex maintenance projects where strategic asset management planning has already been undertaken.

Reactive maintenance

For once-off, unplanned, responsive or unexpected maintenance work.

For use for once-off maintenance work up to the value of $10,000 (including GST), including work of an unplanned or urgent nature. This contract facilitates fast response times for urgent attendance to maintenance issues by a single contractor, with minimal administration required.

Not suitable for use where subcontracting is required.

The standard BCM Minor works contract with option for design (above) is also suitable  for low-risk unplanned maintenance up to the value of $250,000 (including GST). Also suitable where the scope of the work requires the contractor to engage subcontractors to carry out the maintenance work.

Building consultancy templates

For the engagement of consultants for government building construction projects or government building maintenance programs (as defined by the BPF).

For use to engage building industry consultants to provide services in relation to government building construction projects and maintenance programs, for commissions that have a PQC service risk rating of 1 or 2 and the value is less than $60,000 (including GST).

For use to engage building industry consultants to provide services in relation to government building construction projects and maintenance programs, for commissions that have a PQC service risk rating of 3 or 4 or the value is $60,000 (including GST) or more.

Building materials templates

For procurement of building and other related materials and goods

For use in procuring pre-made construction related materials or equipment for government building construction projects and maintenance programs.

Guidance material

Last updated:
20 June 2024